This position is responsible for managing all aspects of expense reporting within the accounts payable function. The ideal candidate enjoys working with people, has a passion for training and mentoring others, and demonstrates excellent communication skills. This role involves collaborating with employees and finance teams, providing clear guidance on expense policies, and ensuring smooth expense management processes. 

 What you will be responsible for:

• Review and verify employee expense reports for accuracy and compliance with government contracting regulations.
• Ensure adherence to FAR, DCAA, and company policies regarding allowable costs.
• Process approved expense reports and ensure timely reimbursement.
• Identify and resolve discrepancies or potential fraud in expense submissions.
• Maintain meticulous records of all company expenditures for audit purposes.
• Prepare detailed expense reports and analyses for senior management and government auditors.
• Collaborate with finance and accounting teams to streamline expense processes.
• Provide training and support to employees on government expense reporting procedures.
• Stay updated on industry best practices and regulatory changes related to government contract expense management.
• Analyze and process vendor invoices and expense reports to the correct accounts and cost centers.
• Execute 3-way, 2-way or Non-PO standard process for invoice processing
• Validate vendor accounts balances by reconciling monthly statements and related transactions.
• Perform spend analysis as required.
• Ensures adequate and continuous controls are executed for all assigned activities
• Establishes and maintains productive cross functional business relationships
• Maintains the professional competence, knowledge and skills necessary for the satisfactory performance of all assigned responsibilities.
• Perform other duties assigned.

What you will need to be successful in this role:

• Associates degree (A.A.) or equivalent from two-year college or technical school; or three years related experience and/or training; or equivalent combination of education and experience.  
• 2-5 years of experience in government contracting expense management (preferred).
• Strong analytical skills and attention to detail.
• Proficiency in Deltek Costpoint or other government accounting software (preferred).
• Effective communication skills and ability to work with various departments.
• High level of integrity and discretion in handling financial information.
• Proficient mathematical skills.
• Proficient in Microsoft Office with intermediate Excel, preferred.
• Accredited Payable Specialist (APS) certification, preferred. 
• Certification must be maintained through continuing professional education. 
• Exposure to and/or knowledge of government AP contract processing preferred

The rewards of your career at AAR go far beyond just your salary:  

• Comprehensive benefits package including medical, dental, and vision coverage.
• 401(k) retirement plan with company match
• Generous paid time off program
• Professional development and career advancement opportunities

Physical Demands/Work Environment:

• The physical demands and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. 
• While performing the duties of this job, the employee may be regularly required to sit, stand, bend, reach and move about the facility. 
• The environmental characteristic for this position is an office setting. Candidates should be able to adapt to a traditional business environment.
• Full-Time, in-person position.

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