Job Summary

The Executive Assistant provides administrative and advisory support to executive leadership by proactively managing schedules, communication, meeting logistics, and travel arrangements. This role ensures executives can focus on their highest-priority tasks by handling sensitive, time-critical activities with professionalism and discretion. The ideal candidate will possess high emotional intelligence, attention to detail, and the ability to anticipate needs and streamline operations, while ensuring confidentiality and pro-actively protecting proprietary information gained through the duties and responsibilities of this role.

Duties and Responsibilities

Executive Support:

• Organize and manage executive calendars, travel arrangements, conference calls, and meetings.
• Prepare executives for meetings by compiling materials, briefing documents, and participant information.
• Serve as a gatekeeper by answering and directing inquiries with professional etiquette.

Communication and Documentation:

• Draft, edit, and distribute written communications, reports, and presentations.
• Ensure all communication reflects professional standards and advanced grammar.

Project Management:

• Lead complex projects, ensuring they meet deadlines and adhere to budgetary constraints.
• Collaborate with team members and other executive coordinators to improve workflows and processes.

Travel and Expense Management:

• Coordinate travel logistics, including transportation, accommodation, and itineraries.
• Process expense reports, invoices, and team budgets.

Office Management:

• Greet and direct visitors, ensuring a welcoming and professional environment.
• Uphold confidentiality and secure proprietary information.

Problem Solving and Leadership:

• Anticipate needs, prioritize tasks, and resolve conflicts using sound judgment.
• Maintain a composed demeanor in high-pressure situations while guiding executives effectively.

Qualifications

Education and Experience:

• Associates degree required; Bachelors degree preferred.
• Minimum 5 years experience in an administrative or executive coordination role.
• Prior experience developing digital presentations.
• Mac experience a plus.

Technical Skills:

• Advanced proficiency in Microsoft Office Suite (Excel, Word, PowerPoint).
• Basic accounting and financial management skills.
• Working knowledge of Sharepoint.

Professional Attributes:

• Exceptional written and oral communication skills.
• Ability to prioritize multiple deadlines while remaining detail-oriented and organized.
• Discretion in handling sensitive and confidential information.

Soft Skills:

• High emotional intelligence, self-motivation, and professional maturity.
• Strong problem-solving skills and the ability to implement conflict resolution strategies.
• A proactive mindset, capable of anticipating needs and "reading the moment."

Competencies

• Communicates Effectively: Tailors communications for clarity and audience needs.
• Action-Oriented: Tackles challenges with urgency and enthusiasm.
• Collaborative: Builds partnerships to achieve shared objectives.
• Tech-Savvy: Adopts and leverages new digital tools for efficiency.
• Work Optimization: Continuously improves processes for better outcomes.
• Accountability: Ensures commitments are met consistently.

Ensures Exceptional Customer Service:

• Engage the Cirrus Service Essentials.
• Strives to improve customer experience and service delivery methods.
• Anticipates guests needs and responds promptly.
• Displays leadership in guest hospitality, exemplifies excellent customer service and creates a positive atmosphere both externally and internally.
• Emphasizes user engagement during all departmental meetings and focuses on continuous improvement.

Our Benefits: Cirrus provides a range of exciting benefits, including:

• 401(k) Plan: Dollar-for-dollar match up to 5 after 90 days, with 100 vesting.
• Employer-Paid Coverages: Group term life, short- and long-term disability insurance.
• Comprehensive Health Coverage: Medical, vision, dental, with additional dependent coverage options.
• Free Health Tracking: With rewards for meeting health goals.
• Generous PTO: 120 + hours accrued within the first year.
• Employee Referral Bonus: For referring talented candidates.
• Career Development: Tuition reimbursement and professional growth opportunities.
• Exclusive Discounts: Access to partner and marketplace discounts.
• Community & Engagement: Company and employee clubs at various locations.

These benefits are designed to support your well-being, growth, and enjoyment at Cirrus!

Other Duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this position. Duties, responsibilities and activities may change at any time with or without notice. Work beyond 40 hours per week may be required.

Cirrus is dedicated to a drug free work environment promoting equal employment opportunity. Qualified applicants will receive consideration for employment without regard to race, sex, national origin, color, age, disability, religion, pregnancy, veteran status, marital and family status, sexual orientation, receipt of public assistance, genetic information or any other characteristic protected by applicable law.